Welcome to Winter term 2022!  This is our quarterly message with information we hope is helpful to you as you start the term. You are receiving this email because you are assigned to teach one or more courses at Chemeketa during Winter term 2022.

Due to the continued COVID-19 pandemic, we continue to provide opportunities for instruction and services in a remote or online format, as well as offering increased face to face options. Information provided in this email has been updated to reflect our current situation and relevant changes.

Please refer to the links below for up to date information and resources so that you can refer your students in need of additional assistance:

As the term starts and the pandemic impacts another academic term, we anticipate students will continue to experience the strain of balancing life and college. I hope you’ll take a moment to review the contents of this email to be better prepared to proactively assist the students you teach and guide. Thank you for your excellent work during this challenging time. Have a wonderful term!

 Be Well,

Bruce Clemetsen, Vice President – Academic Affairs

Check Your Class Lists for Accuracy and Attendance

Please access your class lists from My Chemeketa to verify student attendance. The Faculty Shortcuts on the front page of My Chemeketa will give you quick access to class lists for your assigned courses. You are responsible for ensuring the class list in Canvas accurately reflects the students in attendance of the course It’s important to verify as early as possible that those students attending your class are registered in the correct section. 

Electronic No Show Drop – CRITICAL

The process to No Show Drop (NSD) a student from a course is entirely electronic and is handled from within My Chemeketa.  Instructions are located at Electronic No Show Drop. If the student does not attend or come to a mutual agreement with the instructor, by the start of the second class session (for online courses this means participating by Thursday of the first week of the term) they must be dropped by the instructor. Typically, No Show Drops can be processed through the “Monday of the 3rd week of the term” for full-term and 1st 5 week sessions, or “Monday of the 8th week of the term” for 2nd 5 week sessions. Once the student is dropped, they will automatically receive an email informing them of the change to their schedule. 

POL 4015 & PRO 4015 – Class List and Registration, and the NSD Guidelines outline the NSD process. A critical component in this policy is that faculty must drop students who do not participate in their course by the second class session. Successful implementation of this policy/procedure requires faculty to develop expectations for attendance tracking and communication standards for dropping students for non-participation. Best practice would be for faculty to proactively communicate with students in advance about the expectations for Week One participation. This proactively prevents students from incurring charges and being blocked from future registration.

NSD information can be found in the 2020-2021 Third Edition Faculty Handbook. The NSD guidelines, instructions for performing a NSD  and many other additional resources, are also available on the Center for Academic Innovation Faculty Resources site

Instructor Overrides: 

Instructors may grant “instructor approval”, “capacity” and other overrides as needed through My Chemeketa. “Instructor approval” is applied to courses the morning of the second class meeting. More detailed PDF instructions for how to grant overrides can be found on the Faculty Resource Chemeketa Connects site. Please note that once an override(s) is granted by the instructor, students must register through MyChemeketa in the Add/Drop Courses (not Class Search) menu.

Student Accessibility Services
Please refer all students who have identified themselves as a person with a disability or who have requested an accommodation directly from you, to contact the Student Accessibility office at 503.399.5192, studentaccess@chemeketa.edu, building 2, room 174. Under Section 504 and Title II of the ADA as Amended and best practices as outlined by the Office for Civil Rights, Student Accessibility Services is required to engage in an interactive process and make individualized determinations regarding the students’ barriers and academic accommodations.

To ensure delivery of mandated services, it is necessary to notify Student Accessibility Services (SAS) in advance of changes to class schedules and/or updated Zoom links so that students receiving communication access services e.g., sign language interpreters, CART/Typewell, have full access to each class session.

SAS is a student service and a faculty resource. Do you have questions regarding accommodations? SAS welcomes the opportunity to attend program or department meetings, or meet individually to discuss any questions or concerns that you may have.

Last Day to Withdraw without Responsibility for Grades and other important deadlines – 

For 11 week classes the deadline is Friday, February 11, 2022.  The first accelerated 5 week session deadline is Friday, January 21, 2022 and the second accelerated 5 week session deadline is Friday, February 25, 2022, . See the updated Internal Academic Calendar and Key Dates Calendar on the Enrollment Services Dashboard site. The public website dates and deadlines have been updated for students to view.

 FERPA Compliance and Protecting Student Information

All college employees are responsible for protecting the confidentiality of student records in order to comply with FERPA regulations. Only information defined as “directory information” may be released to persons other than the student, so it is important when communicating non-directory information (enrollment, academic progress, grades, etc.) that you are certain you are communicating directly with your student.  

Electronic communication between instructor and students is easily accessible through My Chemeketa and Canvas courses and every student (and employee) has a Chemeketa email account.  Both systems require the student to enter a unique user name and password that guarantees information remains secure and private and contains a feature for the instructor to send secure messages to all students enrolled in a CRN. You should use the Chemeketa systems whenever communicating with students. 

When communicating via phone, it is important to verify that you are communicating directly with the student in your course when discussing non-directory information.

You can find more detailed information regarding “directory information at Chemeketa” on the Employee Dashboard under FERPA  or on our public website on the FERPA page.  

Academic Integrity

Chemeketa Community College takes incidents of academic integrity very seriously.  Any academic dishonesty infraction is a direct violation of Chemeketa’s Academic Honesty policy (POL #5020). All staff and faculty have a responsibility to create and maintain a learning environment that promotes academic integrity. 

Faculty can submit incidents of Academic Honesty infractions using the electronic Academic Honesty Concern Reporting form.  The form can also be located on the Faculty page on MyChemeketa.  After completing all fields, attaching supporting documents, and selecting your Academic Dean or Director, the form is automatically routed to the Student Affairs office, who will make contact with the student, per college procedure.  More information on the Academic Honesty reporting process can be found in the college procedure (PRO # 5020) Academic Honesty.

Remote Learning Winter 2022 tips: 
Instructors not accustomed to online and remote teaching may not know what to anticipate with regard to common forms of academic misconduct in this format. Some will be more-familiar, such as turning in papers with material that has not been cited, accessing an unauthorized answer key, copying/sharing information from others, etc. Others will be less-familiar, such as a person pretending to be the student to complete assignments or take exams, uploading and/or selling of their academic materials, etc. Here is how instructors can support academic integrity and protect their materials:
  1. Have a Statement in Syllabus: A syllabus statement could be useful  because it clearly states expectations surrounding academic integrity.  Syllabus templates can be found here:  https://facultyhub.chemeketa.edu/faculty/resources/syllabus/
  1. Mention Often: Students are more likely to act with integrity if they think it is important to instructors. Instructors should mention their expectations frequently with their students and have them in their instructions as much as possible. Examples include: “Consulting an answer key on the Internet or Teacher’s Edition is not allowed”, “Students may discuss the assignment with others, but each student is responsible for turning in their own final work”, “Do not ask someone else to take the test for you or take a test for someone else”.
  2. Change Assignments/Exams (next term): Now that all of your instructors’ materials are online, if they were not already being uploaded to databases or shared with current or future classes, they will definitely be out now. It is now more important than ever that instructors change their assignments and exams by at least 10% and to do so every term from now on.

If you have additional questions regarding the Academic Honesty process, please contact Stacey Wells.

Academic UpdatesBeginning of Term Reminders – Winter 2022