Remote Teaching Toolkit

The Center for Academic Innovation at Chemeketa have collected these resources to help prepare instructors for teaching remotely. These resources are designed to accommodate a range of situations for teaching online & remote learners.

In all cases, we recommend offering flexibility as appropriate.

We understand the difficulties you and your students are facing. Our team of specialists are hear to help.

Please review these resources to help you succeed with remote teaching!

Photo of an empty classroom

Program Level Expectations for Remote Instruction

Synchronous Activities – Fall 2020

Remote Instruction Definition: A course that would normally be offered face to face, but has been moved to virtual delivery; it is a blended delivery of online activity mixed with remote classroom meetings. Synchronous instruction will be offered, or required. Any required synchronous/real-time instruction will be offered during the scheduled course meeting time. Internet access is required. Proctored exams may still be required.

Expectations for synchronous activities are developed at the program level, in consultation with the program dean. Expectations listed below will apply to all courses within that program/discipline district-wide.

View a detailed List of Program/Dicipline Specific Expectations.


Creating a Supportive Remote Learning Environment

Talk with Students about Going Remote. Provide information for students to assist them in transitioning to remote course formats.

Assess Technology Needs. Before the first day of class, email a short survey to your students asking them about their access to technology and ability to use the materials you plan to require during your course.

Stay Connected to Your Students. Provide a variety of communication options for students (announcements, email, discussions, Zoom meetings).


Setup your Course in Blackboard

Recommended for all faculty.

Focus on just a few areas of functionality within Blackboard: Uploading & Creating Content, Facilitating Course DiscussionsCollecting Assignments, Grading & Feedback.

  • Login to Blackboard and browse to your course
  • Upload your syllabus as a file or create one in Blackboard
  • Create folders or modules to organize your content (weeks, units, chapters)
  • Create discussions for students to post written messages in the course
  • Create assignments for students to submit completed work (papers, projects, presentations, media)
  • Grade assignments and provide feedback to students on their work

Blackboard is mobile friendly, and students can complete tasks on their mobile devices.

Blackboard Help

NOTE: Blackboard supports two systems. Chemeketa uses the “Original Course View” and not the “Ultra View”.

Below are links to getting started resources for instructors:

For more information visit the Blackboard Instructor Help website.

View the Blackboard Video Tutorials for Instructors for quick learning.

eLearn Tool Training

This is a self-paced, fully online training that will familiarize you with the eLearn interface and help you organize your course online.

Register in My Chemeketa (CRN 78075).


Zoom Video Conferencing

Use Zoom to meet with students online for live synchronous classes and meetings.

Download Zoom for desktop & mobile devices. View Zoom Help Center to learn more.

Use Zoom in Blackboard

Instructors are encouraged to use the Zoom tool integrated within Blackboard to schedule and manage Zoom meetings and recordings.

Zoom Training

Attend training offered daily by Zoom and available to all.

Zoom New Meeting Security Requirements

Starting September 27th, all Zoom meetings will require either a Meeting Password or Waiting Room enabled.

A video tutorial on using Zoom inside Blackboard

Teaching with Zoom – Best Practices

Included are tips and best practices for using your college Zoom account to support remote instruction. Click on the links to view more information from the Zoom Help website.

Best Practices using Zoom
  • Login to your College Zoom Account and update your Zoom profile. Be sure to always sign in to this account when teaching or conducting college business.
    • NOTE: sign in at https://chemeketa.zoom.us/signin to access your college Zoom account. Bookmark the page in your browser for easy access. Sign in before clicking on links to join Zoom meetings.
  • Avoid using your Personal Meeting Room to host public events. Schedule a Meeting instead.
  • Use a random meeting ID when scheduling your meeting. It’s best practice to generate a random meeting ID, so it can’t be shared multiple times.
  • Don’t share your meeting link on social media or other public forums, that makes your event accessible to the public. Share links through email and other official communication channels.

Familiarize yourself with Zoom’s settings and features so you understand how to protect your virtual space when you need to.

Hosting Classes in Zoom

Below are some key recommendations for teaching remote classes via Zoom.

Scheduling Meetings

  • Allow only signed-in users to join: this will require meeting participants to sign in using their My Chemeketa login to join.
    • NOTE: you must check the box for this setting each time you schedule a new meeting.
  • Mute participants: Hosts can mute/unmute individual participants or all of them at once. You can also enable Mute Upon Entry in your Meeting settings and when scheduling meetings.

Conducting Meetings

  • Turn off Join Before Host: uncheck this option when scheduling meetings to keep participants from joining your meetings until you arrive.
  • Disable video: Hosts can turn video off for participants if necessary. This will allow hosts to block unwanted or distracting video.
  • Lock the meeting: this will keep new participants from joining your meeting, even if they have the meeting ID and password (if you have required one).
  • Use a Meeting Password and only share with intended participants. Remember that participants can re-share passwords.
  • Remove unwanted or disruptive participants: you can mouse over a participant’s name, and remove a person from your meeting. If you remove someone, they won’t be able to rejoin your meeting. You can toggle your settings to allow removed participants to rejoin if necessary.
  • Disable private chat: Zoom has in-meeting chat for everyone or participants can message each other privately. Restrict participants’ ability to chat amongst one another while your event is going on and cut back on distractions. This is really to prevent anyone from getting unwanted messages during the meeting.
  • End Meeting for All when your meeting is finished. This will remove everyone from the meeting and allow recordings to process. When recording Zoom meetings, try and keep them short. Avoid recording really long meetings (2+ hrs).
Hosting Office Hours in Zoom

Use the Waiting Room: this is a virtual staging area that stops your guests from joining until you’re ready for them.

You can customize your waiting room to personalize a message for attendees who are waiting to join your meetings.

IMPORTANT: use this feature if you are using your Personal Meeting room or recurring meeting ID for office hours.

Tips for Teaching via Zoom
  • If you choose to hold synchronous class sessions, it is recommended to schedule your Zoom meetings during the same dates and times that your course would be held on campus.  This will ensure that students don’t encounter scheduling conflicts with other remote classes that are also offering synchronous instruction.  
  • Set aside time in your first class to introduce your students to Zoom and ensure that they’re able to connect their audio and video.
  • Give an agenda or plan for each class by Screen Sharing a document or slide at the beginning of class. This gives students a clear idea of how the class will progress, what will be covered, and the activities they’ll engage in.
  • Discuss online etiquette and expectations of the students in your first virtual class and periodically revisit the topics.
  • Promote questions, comments, and reactions from your class. Give a minute to allow your students to utilize reactions, write their questions in chat, or be unmuted to ask their questions live.
  • Divide into smaller groups for a discussion on a certain topic. You can use Zoom’s Breakout Room feature to either pre-assign or auto-assign students into groups for a short period of time so they may discuss things together.
  • Have students be the presenter and share projects with the class. This allows your students to show what they’re working on while practicing their presentation skills. It also allows students to hear from one another.
  • Utilize the Whiteboard or Annotate a shared document and let your students engage as well. When sharing a whiteboard, document, screen, or image, try whiteboarding math problems or have a student use annotation to highlight items such as grammar mistakes in a paper you’re sharing.

    NOTE: screen sharing and annotation is off by default. Enable these features in your meeting controls or settings.

View the Guide to Educating Through Zoom and Tips and Tricks for Teachers Educating on Zoom for more info.

Privacy & FERPA

Below are some important considerations when using Zoom for remote instruction.

Recording Zoom Meetings

If your Zoom recordings include students please be sure to comply with FERPA privacy guidelines.

Recordings and broadcasts of student activity online, in classrooms, or in other instructional settings may be used by the instructor and registered students for only internal class purposes and only by the students during the period in which the course is being offered.

Give students the option to opt-out of a recorded session, in which case they can select Leave Meeting and view the recording later.

Cross-Listing Courses

If you have requested that your courses be cross-listed in eLearn/Blackboard you will need to schedule separate meetings for each enrollment section in your course. Instructors should schedule their meetings from the Zoom website and post links in eLearn.

View the Zoom and FERPA Compliance Guide for general information about privacy.

Zoom System Requirements

While Zoom is a free resource for anyone with mobile devices or computer access, please note that the level of participation available to your students may vary. 

We recommend reviewing your planned activities and considering how they will work for students with potentially limited access (ie: no available microphone).

Zoom Bandwidth Requirements

Zoom does have bandwidth requirements to successfully participate in a meeting. Most users that access the internet should meet these requirements. 

Here are some tips to reduce bandwidth usage for your meetings:

  • Turn off “HD Video” in your Video Settings if needed.
  • Ask students to turn Video Off when not in use.
  • If using a computer, try connecting to your modem or router using an ethernet cable for faster internet speeds.

Recording Lectures

Instructors can record their lectures for students to view online. This involves recording your voice along with your slides or other visual content on your computer screen.

Kaltura Media Tools

Use Kaltura for recording your webcam and computer screen.

Kaltura is our college streaming media server. Instructors can upload media or download the Kaltura Personal Capture desktop recorder to record their computer screen, web camera and voice.

Also consider uploading your slides or lecture notes to eLearn for students who may not be able to stream videos due to limited wifi or data plans.

 

A video walkthrough of Kaltura Personal Capture desktop recorder.

Recording in PowerPoint

Instructors can created recorded presentations and lectures using PowerPoint.

These recording features are available in PowerPoint 2019 or Office 365 for Windows PC only. Not available for Mac computers.

TIP: export your recorded video presentation to video, and then upload it to your Blackboard course using Kaltura.

Download Microsoft Office

Instructors & students can download and install Microsoft Office 365 for Windows and Mac computers. View instructions for how to Download Microsoft Office 365 to your computer.

A short video demonstrating the new Recording features in PowerPoint.


Accessibility Information

As we move to an online format, it is important that we make sure that all students can easily access and understand your materials. As a federally funded institution, it is the law – but more importantly, a commitment to equity and inclusion for all is a core principle of our college.


Instructor Support

Contact the Tech Hub Faculty in the Center for Academic Innovation for help with remote teaching, instructional technology, media support and more.

Building 9, Room 106 - Salem Campus
503.399.7873
academicinnovation@chemeketa.edu

Tech Hub Faculty team

Faculty Resource Center

Remote Learning Remote Teaching Toolkit