Remote Teaching Toolkit
The Center for Academic Innovation at Chemeketa have collected these resources to help prepare instructors for teaching remotely. These resources are designed to accommodate a range of situations for teaching online & remote learners.
In all cases, we recommend offering flexibility as appropriate.
We understand the difficulties you and your students are facing. Our team of specialists are hear to help.
Please review these resources to help you succeed with remote teaching!
Program Level Expectations for Remote Instruction
Synchronous Activities – Fall 2020
Remote Instruction Definition: A course that would normally be offered face to face, but has been moved to virtual delivery; it is a blended delivery of online activity mixed with remote classroom meetings. Synchronous instruction will be offered, or required. Any required synchronous/real-time instruction will be offered during the scheduled course meeting time. Internet access is required. Proctored exams may still be required.
Expectations for synchronous activities are developed at the program level, in consultation with the program dean. Expectations listed below will apply to all courses within that program/discipline district-wide.
View a detailed List of Program/Dicipline Specific Expectations.
Creating a Supportive Remote Learning Environment
Talk with Students about Going Remote. Provide information for students to assist them in transitioning to remote course formats.
Assess Technology Needs. Before the first day of class, email a short survey to your students asking them about their access to technology and ability to use the materials you plan to require during your course.
Stay Connected to Your Students. Provide a variety of communication options for students (announcements, email, discussions, Zoom meetings).
Remote Teaching Checklist
Start here to prepare your readiness for alternative delivery options.
Setup your Course in Canvas
Focus on just a few areas of functionality within Canvas: Uploading & Creating Content, Facilitating Course Discussions, Collecting Assignments, Grading & Feedback.
- Access Canvas at: elearn.chemeketa.edu
- Upload your syllabus as a file or create one in Canvas
- Create modules to organize your content (weeks, units, chapters)
- Create discussions for students to post written messages in the course
- Create assignments for students to submit completed work (papers, projects, presentations, media)
- Grade assignments and provide feedback to students on their work
Canvas is mobile friendly, and students can complete tasks on their mobile devices using the Canvas Student App.
Teaching with Zoom – Best Practices
Included are tips and best practices for using your college Zoom account to support remote instruction.
Best Practices using Zoom
- Login to your College Zoom Account and update your Zoom profile. Be sure to always sign in to this account when teaching or conducting college business.
- NOTE: sign in at https://chemeketa.zoom.us/signin to access your college Zoom account. Bookmark the page in your browser for easy access. Sign in before clicking on links to join Zoom meetings.
- Avoid using your Personal Meeting Room to host public events. Schedule a Meeting instead.
- Use a random meeting ID when scheduling your meeting. It’s best practice to generate a random meeting ID, so it can’t be shared multiple times.
- Don’t share your meeting link on social media or other public forums, that makes your event accessible to the public. Share links through email and other official communication channels.
Familiarize yourself with Zoom’s settings and features so you understand how to protect your virtual space when you need to.
Hosting Classes in Zoom
Below are some key recommendations for teaching remote classes via Zoom.
- Allow only signed-in users to join: this will require meeting participants to sign in using their My Chemeketa login to join.
- NOTE: you must check the box for this setting each time you schedule a new meeting.
- Mute participants: Hosts can mute/unmute individual participants or all of them at once. You can also enable Mute Upon Entry in your Meeting settings and when scheduling meetings.
- Turn off Join Before Host: uncheck this option when scheduling meetings to keep participants from joining your meetings until you arrive.
- Disable video: Hosts can turn video off for participants if necessary. This will allow hosts to block unwanted or distracting video.
- Lock the meeting: this will keep new participants from joining your meeting, even if they have the meeting ID and password (if you have required one).
- Use a Meeting Password and only share with intended participants. Remember that participants can re-share passwords.
- Remove unwanted or disruptive participants: you can mouse over a participant’s name, and remove a person from your meeting. If you remove someone, they won’t be able to rejoin your meeting. You can toggle your settings to allow removed participants to rejoin if necessary.
- Disable private chat: Zoom has in-meeting chat for everyone or participants can message each other privately. Restrict participants’ ability to chat amongst one another while your event is going on and cut back on distractions. This is really to prevent anyone from getting unwanted messages during the meeting.
- End Meeting for All when your meeting is finished. This will remove everyone from the meeting and allow recordings to process. When recording Zoom meetings, try and keep them short. Avoid recording really long meetings (2+ hrs).
Hosting Office Hours in Zoom
Use the Waiting Room: this is a virtual staging area that stops your guests from joining until you’re ready for them.
You can customize your waiting room to personalize a message for attendees who are waiting to join your meetings.
IMPORTANT: use this feature if you are using your Personal Meeting room or recurring meeting ID for office hours.
Tips for Teaching via Zoom
- If you choose to hold synchronous class sessions, it is recommended to schedule your Zoom meetings during the same dates and times that your course would be held on campus. This will ensure that students don’t encounter scheduling conflicts with other remote classes that are also offering synchronous instruction.
- Set aside time in your first class to introduce your students to Zoom and ensure that they’re able to connect their audio and video.
- Give an agenda or plan for each class by Screen Sharing a document or slide at the beginning of class. This gives students a clear idea of how the class will progress, what will be covered, and the activities they’ll engage in.
- Discuss online etiquette and expectations of the students in your first virtual class and periodically revisit the topics.
- Promote questions, comments, and reactions from your class. Give a minute to allow your students to utilize reactions, write their questions in chat, or be unmuted to ask their questions live.
- Divide into smaller groups for a discussion on a certain topic. You can use Zoom’s Breakout Room feature to either pre-assign or auto-assign students into groups for a short period of time so they may discuss things together.
- Have students be the presenter and share projects with the class. This allows your students to show what they’re working on while practicing their presentation skills. It also allows students to hear from one another.
- Utilize the Whiteboard or Annotate a shared document and let your students engage as well. When sharing a whiteboard, document, screen, or image, try whiteboarding math problems or have a student use annotation to highlight items such as grammar mistakes in a paper you’re sharing. NOTE: screen sharing and annotation is off by default. Enable these features in your meeting controls or settings.
Privacy & FERPA
Below are some important considerations when using Zoom for remote instruction.
Recording Zoom Meetings
If your Zoom recordings include students please be sure to comply with FERPA privacy guidelines.
Recordings and broadcasts of student activity online, in classrooms, or in other instructional settings may be used by the instructor and registered students for only internal class purposes and only by the students during the period in which the course is being offered.
Give students the option to opt-out of a recorded session, in which case they can select Leave Meeting and view the recording later.
If you have requested that your courses be cross-listed in eLearn/Blackboard you will need to schedule separate meetings for each enrollment section in your course. Instructors should schedule their meetings from the Zoom website and post links in eLearn.
View the Zoom and FERPA Compliance Guide for general information about privacy.
Zoom System Requirements
While Zoom is a free resource for anyone with mobile devices or computer access, please note that the level of participation available to your students may vary.
We recommend reviewing your planned activities and considering how they will work for students with potentially limited access (ie: no available microphone).
Zoom Bandwidth Requirements
Zoom does have bandwidth requirements to successfully participate in a meeting. Most users that access the internet should meet these requirements.
Here are some tips to reduce bandwidth usage for your meetings:
- Turn off “HD Video” in your Video Settings if needed.
- Ask students to turn Video Off when not in use.
- If using a computer, try connecting to your modem or router using an ethernet cable for faster internet speeds.
Recording Lectures & Presentations
Access tools and resouces for creating and sharing instructional media. Record lectures and presentations for students to view online. Record your voice along with your slides or other visual content on your computer screen.
Visit our Instructional Media Support page for access to tools and resources for creating media.
As we move to an online format, it is important that we make sure that all students can easily access and understand your materials. As a federally funded institution, it is the law – but more importantly, a commitment to equity and inclusion for all is a core principle of our college.
Visit our Canvas Instructor Support page for information about training and learning resources with Canvas.
Visit our Instructional Media Support page for help with creating media.
Contact the Tech Hub Faculty in the Center for Academic Innovation for help with remote teaching, instructional technology, media support and more.
Building 9, Room 106 – Salem Campus