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Aim for Accessibility

Creating accessible documents and learning materials doesn’t require high tech skills or specialized programs. In fact, many of the techniques we recommend make it easier to style and design course materials.

By following these simple suggestions, we can make our course materials easier to use and understand for all students. These suggestions are based on the internationally accepted Web Content Accessibility Guidelines AA standards (WCAG 2.1) published by the W3C World Wide Web Consortium (W3C).

Accessible document considerations can be broken down into eight segments:

Use this checklist to help you check your work!

Where do I start?

Like our dartboard, the goal is to bring these segments together for full accessibility. But, like darts, we start by getting on the board – and every point helps. There are many different approaches to accessibility – we can work on one segment or one document at at time – each effort bringing us closer to the bullseye.

One easy place to start is Headings – this will help set up the structure of your documents so that they are understandable to screen readers. What’s more, you can easily add headings to your documents using the tools built into Word, PowerPoint and Google Docs.

Next ensure that any pictures or graphics have alternative text (see alt-text under Graphics)

Other easy steps include:

  • Ensuring your Color choices are usable by all students,
  • Using the built in tools to create Lists, and
  • Ensuring that your Links have descriptive names.

If you use Tables in your courses, be sure to add table and cell headings so that they will be understandable to to students using screen readers. Remember: do not use tables for layout or non-table data.

When creating or updating your courses, keep the suggestions regarding Language and Layout in mind.

Automated Accessibility Tools

Automated checkers can help you to find and fix many accessibility issues. These tools are built into Office and eLearn and are free for you to use.

Ally Accessibility Tool

The Ally Accessibility Tool is integrated into eLearn. It evaluates your documents for accessibility within the LMS and provides handy visual gauges to score each document’s accessibility. Learn more about the Ally Accessibility Tool.

Microsoft Office Accessibility Checker

The Microsoft Office suite (Word, PowerPoint, Excel etc…) has a built-in accessibility checker to help you check your documents for issues. The checker identifies individual issues and provides instructions on how to fix them. Learn more about the Office Accessibility Checker.

Grackle Accessibility Tool for Google Suites

Grackle is an add-on for Google Suites that will help you check and improve the accessiblity of your Google Documents, Slides and Sheets. It also will let you create accessible PDFs from your work. Learn more about installing and using the Grackle Tool

Important Note:

Accessibility checkers are limited – they can only check for a set of pre-programmed issues. Generally, they can only catch 25-30% of accessibility issues. For instance: it can tell if a picture has something in the alternative text field, but not if it is useful information; that you have a table but not if you are using a table for layout rather than data; or that you have used headings but not if you have properly tagged all of your headings in a document.

So keep in mind that while these checkers are a useful tools, you should always check your documents yourself to ensure they are actually providing the information you want to provide in the way you want to provide it.

And remember, no one has to do it alone…

We are here to help!

The Center for Academic Innovation has resources, workshops and staff to help and support Chemeketa’s accessible design efforts.

Visit us on the Salem campus building 9/106 or call 503.399.7832 to learn more

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Accessibility Resources